Convention Headshots at our Photo Lounge

Convention headshots we caputre are unique.  It’s not just that we instantly touch up (think Photoshop) every headshot as we capture them, and then export all the photos to participants so they have instant access to the convention headshots we just captured.  It’s not just that we engage our subjects and help them feel relaxed in front of our headshot camera.  And it’s not just that our LGTBQ national photography team is always on location.  It’s all those things.  And more.

How many headshots have you seen that just blend into the background?  How often do you see images that capture personality and tell a story?  We don’t just create professional convention headshots;  we capture convention headshots that show the personality of the people we photograph.

Whenever we setup our convention headshots at your convention booth, we create photos that support your brand.

What are our sessions like?  First, national event photographer Mike Gatty and/or Matthew Frey are always on site to capture the photos.  Next, we invite each participant in front of our portable, complete, professional headshot studio.  We engage.  Help them relax.  Laugh.  Joke.  When people are relaxed, they’re photogenic.  They’re themselves.  That’s what creates a great photo.  Next, we take a group of images.  About 10, sometimes more.  All the photos are exported immediately to our proprietary software, which “touches up” every individual photo to be flattering.  Life’s little blemishes are erased.  Every participant, every photo is touched up.  Finally, all the convention headshots are exported to our iPad system, where participants immediately review their photos, select the ones they like (or all of them!) and email the photos directly to themselves.  The entire process takes about three minutes, but while one participant is emailing their photos, the photographer has moved on to the next person.   The result?  We service about 60 people an hour through our portable convention headshot photo studio.

Convention headshots . Images from our convention head shot photo booth
Our convention headshots take about 10 photos of a participant, touch them up, and send them in high resolution by email. All in 5 minutes.

Convention HeadShots at our Photo Booths

  • We capture energized traditional and not-so-traditional headshots.
  • Headshots are automatically touched up by our software.
  • Participants instantly email themselves their photos.
  • We take a series of images; participants pick the ones they like.
  • We tailor the experience to each participant’s personality.
  • Our system doesn’t “over correct” headshots.  You won’t look like Kim Kardashian (unless you want to!)
  • Participant emails are branded to your company.
  • You can include web links, links to social media profiles, and other promotional material within the full HTML email.
  • We can also customize the booth itself to seamlessly integrate into your event.  We have small, compact booths for tight spaces, and large, luxurious studio sets for an impressive display.  We’ll work with your event designers to make sure everything fits perfectly and reflects your brand’s image.
  • You’ll receive all data collected at the headshot photo booth.  We can even expand what data is collected to fit your industry specific need.
  • Our national event photographers are your headshot photographers.  We are professional, energized, engaged photographers who know how to run a fast-paced event that will leave you a little breathless.
  • Our company is LGTBQ owned and will help your participants feel at ease from any community.
convention headshots at events. Our photo studio is fully portable.
A convention headshot photo booth on the show floor for Enterprise holdings. A back to back headshot photography booth, we were able to shoot about 100 participants an hour.

More details on our unique touch up software.

Our convention headshot photo software is unique.

US Event Photos is the only national event photography firm with this automatic touch up software.   We developed the software, and the entire process, after a client called one day and asked, “is it possible to touch up convention headshots automatically?’

Yes, it’s possible.  Here’s how our software is different.

  • We customize the filters based on sex  and other factors.  Without that customization, software would over-correct participants.
  • We take a series of photos.  “One and done” just doesn’t work for head shots.
  • Our photographers engage the participants, helping them pose.  We shoot different angles, poses, heights, framing.
  • Generally, we take about 10 photos of a participant.  After correction, the participant chooses the photo(s) they like.
  • Only those photos selected by the participant are emailed or text messaged to the participant.
  • The iPad and email are customized with your brand’s logo.
  • Photos can be emailed in full resolution if requested.
  • We use a complete portable photo studio for the Head Shot Photo Booth.  Resulting photos are indistinguishable from traditional studio portraits.
Samples of corporate headshots. Four images from our convention headshot photo lounges.

Convention headshots automatically touched up.

Convention Head Shot Photo Booths. Headshots in Seconds.

Our convention head shot photo booths are fast.
  • True, we will put your participant at ease.
  • True, we capture both traditional and not-so-traditional poses.
  • True, we specialize in diversity and women’s events.
  • True, our approach means everyone is photogenic.
  • True, our head shot photographers pose each participant.
  • True, our system is tailored to each participant.  We won’t “over correct” a participant.
  • True, we take about 10 photos for each person.  They’ll love at least one.
  • True, we touch up the photos immediately.
  • True, the entire process takes about 3-5 minutes.
  • True, participants love having a selection of head shots to choose from.
  • Click here for examples of past shoots.
Corporate headshot photography at events. This headshot photo booth for Enterprise holdings fit inside a 10' x 15' booth.
Our complete portable corporate headshot photography studio can be set up anywhere. In your office, at an event, or even in a hall way.

An LGTBQ Company

We'll help all your participants be at ease.
Houston Headshot Photo Booth for Twitter
Houston Headshot Photo Booth for Twitter at a corporate event. Twitter -- the company -- hired us to capture key people on their diversity outreach team.

Data Collection and Our Headshot Photo Booths

Our headshot photo booths are the perfect vehicle for collecting participant data.  What data do we collect?  That’s up to you.  Whatever you want us to gather, we’ll provide in a simple Excel spreadsheet so you can easily import the information into your systems.

Email, text phone numbers and images sent are all standard data collected.  However, we it doesn’t have to stop their.  If you have industry specific intel you need to gather, we have your back.

For example, one of our core clients requires the “booking telephone number” of each participant, because that is how they track their clients.  So, we customize a field within our system to collect that information.  Other clients require billing zip codes, or business phone numbers, or other materials that might not fit the standard fields.  No problem.  Tell us what you need and we’ll tweak our platform to gather that information.

Even better, it’s included in our rate.

FAQ About Our Head Shot Photo Lounge and Planning Materials

The photo lounge — also called a head shot photo booth — is designed to take great convention headshots at events, and export those images for participant use on social media.  Here are the most common questions about integrating a head shot photo booth into your event space:

How much space is required for the Head Shot Photo Booth?

The headshot photo booth can fit in a smaller footprint than other photo executions.  By definition, headshots are taken of individuals, one participant at a time.  That means the background can be smaller, since only one participant poses for the photos.  We can use a small, pop-up style background, which takes up about 5′ of background space, or a larger, 8′ scrim style background.  It all depends on the space you have available, and how you’d like the photo booth to look.  From the back wall, we need less than 10′, which means the entire photo experience can fit in a space 5′ wide by less than 10′ deep.  Our studio for convention headshots fits into a small space.

Power Requirements:

Power requirements for the head shot photo lounge is the same as other photo executions.  A simple 5 amp, standard wall receptacle  is is fine, which is adjacent to the photo area.  We’ll bring standard extension cords to run power, and will tape down all power.  Keep in mind you don’t want to run power across main aisles or traffic paths.

How long do the photos take?  What is the capacity of the booth?

We run our Convention headshots photo Lounge a bit differently than other photo companies.  First, we do “mini sessions” of about 6 – 10 photos of each participant.  All the photos we take in that few minute period are immediately imported into the system by the photographer, as the participant moves from in front of the camera to the iPad area.  The photographer selects a touch-up filter that is customized to the participant, applies that filter to all the photos in the mini-session, and exports all the images to the iPads.  The touch-up process takes about 30 seconds.  All the touched-up photos are now available on the iPads, and the photo assistant selects all the images, and emails all the photos to the participant.  That takes another 30 seconds.  While the assistant is helping the participant, the photographer has moved onto the next in line.  Participants actually select the photos the like when they receive the email, not on the event floor.  That keeps an even line flow.

We can photograph about 50 participants per hour, comfortably, with each head shot photo lounge set.  The entire process takes a couple of minutes for each person.  Our convention headshots, however, are indistinguishable from traditional headshots captured at a photo studio.

How extensive is the touch-up process?

We customize each touch up based on feed back from the participant.  Some people want extensive correction, others just a little.  We like to tell people the finished photos will just “look like you got a nice, restful sleep.  The touch up process helps refresh you.”  Our process is customized to age, sex, skin type, and other factors that are participant specific and are specified by the photographer at the time of processing.

Are the convention headshots printed at the Lounge?

Typically, no, the convention headshots aren’t printed on location like at other types of photo executions.  If you’d like prints available, let us know, and we can provide that service — but it isn’t typically wanted for head shots.

What resolution are the convention headshots sent?

We send large file sizes to the participant — 1800 pixels.  There is a link on the email/ text message for the participant to download complimentary full resolution files from our gallery.  Sometimes we send the full file sizes out with the email, and eliminate the need for a gallery.  However, if internet is slow, that can cause the emails to arrive after the event conclusion (instead of immediately from the event floor).

Are the convention headshots public?

Usually.  However, they don’t have to be.  They can be password protected.  Also, images CAN be tagged with participant names and made searchable (so the participant can bring up just their photos) — however, that does add a few minutes to the work flow on the event floor.  Most participants like the link to be private — password protected — but don’t care if other participants see their photos, so tagging with their names is usually not needed.

Can you customize the background for the convention headshots?

Short answer — yes.  We do suggest the logo be off to one side of the background, and not across the top.  Top placement doesn’t work well.  However, we do have a customization service to brand the background.  Production takes about two weeks.